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DJ invoice template.
Fill it in and save it as a PDF. It subtracts the deposit the promoter already sent, gets the VAT wording right for a booking abroad, and shows what a foreign promoter is obliged to withhold before the money reaches you.
Whatever you type here fills in the booking contract, tech rider and press kit. Nothing is uploaded and there is no account — it lives in this browser only.
This invoice
Sequential, with no gaps — that is the part that matters.
Today's date if you leave it.
Due 4 Sept 2026
You
Your own name, or your company's.
Leave blank if bookings come to you.
Registration numbers
UTR, TIN, or the equivalent where you are.
Getting paid
Who is booking you
Who the invoice is addressed to, if not the person.
The booking
2h on the floor — the set crosses midnight, which is handled.
The money
Before travel, extras or tax.
Taken up front to hold the date.
Everything else you are charging for
The fee comes from the booking above. Add the rest here. Anything ticked as performance income is what a foreign tax authority withholds against — a reimbursed hotel bill usually is not.
Mileage defaults to the HMRC approved rate of 0.55 a mile for the first 10,000 business miles — it went up from 45p on 6 April 2026, having sat there since 2011, so most templates still have the old number.
VAT
Deposit and withholding
Late payment
It moves. Held at 3.75% on 30 July 2026.
Not printed — it shows you the figure.
Anything else
Invoice
The booking
- Set
- 23:00–01:00
| Description | Qty | Rate | Amount |
|---|---|---|---|
| DJ performance | 1 | £0.00 | £0.00 |
| Subtotal | £0.00 | ||
| Total | £0.00 | ||
Payment
Terms
Payment due within 14 days of the invoice date, by Friday, 4 September 2026.
Late payment: statutory interest accrues at 3.75% (Bank of England base rate) plus 8 percentage points, currently 11.75% a year, together with the fixed sum provided for by the Late Payment of Commercial Debts (Interest) Act 1998 — £40 for a debt under £1,000, £70 up to £9,999.99, and £100 at £10,000 or more.
This document was produced from a free template and is not tax, accounting or legal advice. Tax rates, thresholds and statutory rights change and vary by country; the figures shown are calculated from the details entered by the sender, who is responsible for checking them. Confirm your own position with a qualified accountant or adviser before relying on it.
Why a DJ invoice is not a generic invoice
Three things a template with blanks in it cannot do.
There is no shortage of invoice generators, and none of them is built for a booking. A DJ fee is part-paid before the night, it frequently crosses a border, and it is often taxed by somebody else’s government before it reaches your account. Each of those is arithmetic, and a Word file cannot do arithmetic.
The deposit. If a promoter sent half the fee to hold the date, the number they have to transfer after the gig is the other half. Print the full fee and you have either asked to be paid twice or started a conversation that delays the balance by a month. This subtracts it and prints a balance due, which is the only line an accounts department reads properly.
The VAT. Three states, and you are in exactly one: not registered, registered and charging, or registered and reverse-charging because the customer is a business somewhere else. The third needs a specific statement on the document or it is not a valid invoice, and it is the one nobody has a template for.
The withholding. Covered below. It is the one that surprises people, because it arrives as a smaller number in the bank rather than as a question.
Paid abroad
Why the money that lands is smaller than the fee you agreed
Rates read from the tax authorities themselves, with the date we read them.
Play outside your own country and the promoter may have no choice about this. They are required to keep part of your fee and send it to their own tax office, and they are personally on the hook if they do not. The invoice is still for the full amount; the payment is what shrinks. What you need from them afterwards is the withholding certificate — without it there is nothing to reclaim or credit against your own tax, and it is much harder to obtain six months later.
Two countries are listed here rather than twenty, because these are the two we could verify at the source. Plenty of others withhold and the rates move; the tool takes a custom rate for exactly that reason. Ask the promoter what they are obliged to deduct before you agree the fee, not after.
| Country | Rate on a gross fee | The detail that matters | Source |
|---|---|---|---|
| Germany | 15.825% | Section 50a EStG. 15% plus a solidarity surcharge of 5.5% of that tax, so 15.825% of a gross fee. If the promoter bears the tax instead, the rate on the net fee is 18.80%. Nothing is withheld where the revenue for each performance is €250 or less — and that allowance is per performer and per performance. | Bundeszentralamt für Steuern (BZSt) |
| United States | 30% | Nonresident alien withholding: 30% of gross income from a performance in the US. A Central Withholding Agreement can cut it substantially, because it lets the IRS estimate the tax you will actually owe after expenses — but the application (Form 13930) has to reach them at least 45 days before the first event, and a late one is simply refused. | Internal Revenue Service |
Read 12 August 2026. Rates and thresholds change — check before you rely on one, and take advice from an accountant who knows your position. This page is a starting point, not tax advice.
Getting paid on time
What being late is actually worth
Between UK businesses, statutory interest runs at the Bank of England base rate plus eight percentage points, and on top of it there is a fixed sum by the size of the debt: £40 under £1,000, £70 up to £9,999.99, and £100 at £10,000 or more. That is the Late Payment of Commercial Debts (Interest) Act 1998, and it applies whether or not anybody wrote it into a contract.
Most DJs never claim it, and that is fine — the value is not in the claim. It is that a promoter reading a due date next to a stated consequence behaves differently to one reading a due date on its own. The tool works out what any number of days late would come to, so you can see the figure before deciding whether to print the clause.
The base rate moves, so it is a field rather than a constant. It was held at 3.75% on 30 July 2026, which is where the default comes from.
The set
One profile, four documents.
A booking generates four pieces of paper and they all repeat the same facts. Everywhere else that means typing your address four times and finding out in November that the fee on the invoice does not match the fee on the contract.
Here they are one thing. Your details and the booking are stored in your browser and read by the booking contract, the technical rider and the press kit as well as this. Fill in one and you have most of the other three.
Frequently asked
Common questions
How do I invoice for a DJ gig?+
Give it a number that follows on from your last one, address it to the company that is paying rather than to the venue, and itemise the fee separately from travel and anything else you are charging for. Then subtract whatever deposit they already sent, so the figure at the bottom is the amount they actually have to transfer. Put your bank details and a due date on it. That last part is the one people skip, and it is the reason a lot of invoices sit unpaid for a month.
How much deposit should a DJ take?+
Fifty per cent on signing is the usual shape for a club booking, and the point of it is not the money — it is that a promoter who has paid something is far less likely to cancel casually. Whatever you agree, make it non-refundable in the contract, or it is an advance rather than a deposit. This tool carries the percentage across from the booking, so the invoice already knows what has been paid and what is left.
Do I charge VAT on a DJ gig?+
Only if you are registered. If you are not, charge nothing and say nothing about it — an invoice that prints "VAT £0.00" from a non-registered trader invites a question you do not want. If you are registered and the promoter is a business in another country, you generally charge no VAT and the invoice has to carry a reverse-charge statement instead; leave it off and it gets rejected. The tool has all three states and prints the right wording for each.
Why did I get paid less than my fee for a gig abroad?+
Because it was withheld at source. A promoter in some countries is legally obliged to keep part of a foreign performer's fee and pay it to their own tax office. In Germany that is 15.825% of a gross fee under section 50a — 15% plus a solidarity surcharge on the tax — with nothing withheld where the revenue for a performance is €250 or less. In the United States it is 30% of gross for a non-resident, reducible through a Central Withholding Agreement if you apply at least 45 days before the first date. You have not been underpaid; you have been taxed early, and you need the certificate from the promoter to do anything about it.
Can I charge interest on a late DJ payment?+
In the UK, between businesses, yes — statutory interest at the Bank of England base rate plus eight percentage points, plus a fixed sum of £40, £70 or £100 depending on the size of the debt, under the Late Payment of Commercial Debts (Interest) Act 1998. You do not need it written into a contract; it is the default position. Printing it on the invoice is not aggressive, and it changes behaviour: a promoter who can see what thirty days late costs tends not to be thirty days late.
What mileage rate should I put on a DJ invoice?+
If you are billing a UK client for driving your own car, the approved rate is 55p a mile for the first 10,000 business miles in the tax year and 25p after that. It went up from 45p on 6 April 2026, having sat at 45p since 2011 — which is why most invoice templates you will find still have the old number in them. The mileage button here uses the current rate.
Does this upload my bank details anywhere?+
No. There is no account and no server involved. What you type is held in your own browser so it is still there next time, and the PDF is produced by your browser's own print function. If you clear your browser data it is gone, which is the trade for nothing ever being sent anywhere.
Will the invoice match my contract and rider?+
Yes, and that is the point of building the four together. Your details and the booking are stored once and read by the invoice, the booking contract, the technical rider and the press kit. Set the fee on the contract and the invoice already has it, so the two documents cannot quietly disagree about the money.
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